BPO Data Cleansing Services That Truly Make a Difference

Data accuracy is essential for any business as it results in higher analytical productivity. However, possessing a large database does not value much when filled with incorrect information. Therefore, the true aim of data cleansing and data enrichment is not only to clean data but also to provide a uniformity of various data sets merged from different sources. As a consequence, at devabit, we strive to improve the standards of your databases by cleaning up all incomplete, incorrect, or duplicate data. Our data cleansing services help you update the records, validate information, standardize addresses, and reconcile duplicates.

Data Cleansing Services We Handle

Data cleansing includes a multitude of different aspects. Fortunately, we cover all of them.

Formatting Data

Ready to reset your data? Our data cleansing services help you eliminate unnecessary formatting, so you can start with a clean database. This sets the stage for better data handling and analysis, enabling your systems to run more smoothly.

Classifying Data

Do you deal with messy data? We can sort that out for you. Our team will use data cleansing services to organize your data into clear, structured sets, making it easier to access and boosting your business’s efficiency. This way, you can focus on what really matters, knowing your data is well-organized.

Modifying Data

Need some changes made to your data? We have got you covered. From tweaking details to adding new information, our data cleansing services ensure your data is always up-to-date and ready for action. We help you maintain data that is not only accurate but also perfectly aligned with your business needs.

Replacing Data

Our skilled data cleansing squad will undoubtedly get to the core of your data in order to perform a total or partial replacement of all the necessary elements. We thoroughly review your data to identify what needs updating, ensuring every element is current and correct.

Organizing Data

Make your valuable business data more user-friendly and accessible by putting it in order. We help you arrange your data logically, improving both its usability and your efficiency when accessing or analyzing it.

Deleting Data

Sometimes, data just needs to go. We handle the removal of unnecessary data swiftly and securely, making sure your storage is optimized and only contains what is essential for your business.

Correcting Information Collected from Various Sources

Is your data collection a bit of a mixed bag? No worries. We will refine and correct data from various sources, turning it into a consistent and accurate dataset. This ensures you are working with reliable information that truly reflects your needs.

Data Cleansing Services

in Action

Our experts work hard to make information easy for you and those you serve.

1 Client Requirements

There is no doubt that proper planning and requirements analysis are the keys to successful cooperation. In this regard, we build mutual trust and define your needs. Your views, ideas, and pain points provide an excellent foundation on which to plan the work ahead. Finally, after learning the specifics and setting the overall goals, we are ready to present the primary offer.

2 Terms and Conditions

We start with a baseline definition and benchmarking, continuously monitoring improvements. This enables us to achieve a low defect rate while always focusing on efficiency and results. Then, we link benchmarking and KPIs through obtaining best practices as a basis for fixing measurements or assessing the level of optimization. In the aftermath, we are ready to scale the conditions and discuss service-level processes.

3 Document Finalization

Upon negotiation completion, we move to the finalization of legal and supportive documents. Just a little bit of paperwork and voilà — both parties enter a mutually beneficial agreement. At the same time, this essential documentation step signifies the start of the actual work, so here legally starts your journey with devabit.

4 Implementation Plan

While the document finalization is already left behind, it is time to develop a step-by-step checklist to prepare for the project's initiation. Therefore, we create a detailed implementation plan to highlight all necessary aspects such as task responsibilities, delivery dates, required time, and monitoring process.

5 Execution

Once the main milestones are set, we start the actual realization of the plan. Additionally, the recruiting process might be checked along with the qualification of each team member. When the checklist is completed, we begin service provision. The client receives regular reports upon the agreed KPIs while we monitor whether the quality standards are maintained.

When Does Outsourcing Data Entry Services Become a Benefit?

Backed by years of experience in delivering BPO data cleansing services, we apply industry best practices to reach superior results.

01 / Shift the Focus to Your Business

Opt for data cleansing services when you want your employees to dedicate their efforts entirely to core business functions. We take care of peripheral tasks, freeing up your team to focus on driving your business forward. This approach optimizes productivity and improves your overall operational efficiency.

02 / Manage Your Data Efficiently

Select data cleansing services when you are looking to thoroughly organize your data and extract meaningful insights. Our expert analysis can transform raw data into actionable intelligence, helping you make informed decisions that can propel your business towards greater success.

03 / Obtain Value for Money

This option is perfect if you are in search of top-tier business analysts but need to keep an eye on budget constraints. We provide access to highly skilled professionals at a fraction of the usual cost, delivering superior value and performance without compromising quality.

04 / Get First Results Quickly

Data cleansing services are Ideal for projects requiring a fast turnaround, this service guarantees quick and risk-free engagement. You will see initial results swiftly, allowing you to assess progress and adjust strategies without delay. It is designed to keep your projects on track and moving at a brisk pace.

05 / Well-Established Resource Allocation

Choose these data cleansing services when you need a flexible approach to managing project resources. Whether scaling up for major initiatives or scaling down post-project, our dynamic resource allocation adapts to your needs.

Data Cleansing Services through the Prism of Industries

We have been serving diverse industry verticals for years, so our BPO company is a universal soldier in delivering specialized data cleansing solutions.

Take a Look at Our Data Cleansing Success Stories

We create meaningful changes for humanity through smart and perceptive data cleansing solutions.

Relevant Articles View all projects

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Frequently Asked Questions

Data cleansing services, also known as data cleaning, means fixing or removing incorrect, corrupted, or incomplete data within a dataset. When data is dirty, it can cause huge problems, leading to incorrect conclusions and bad decisions based on faulty evidence. This process guarantees that your data is accurate and consistent across your entire system, which is essential for effective business operations.

Data cleansing services might involve tasks like removing duplicates, correcting errors, or filling in missing information. It can also mean standardizing data formats and making sure everything conforms to certain rules or standards. For example, making sure all dates are formatted the same way makes analyzing that data much easier and more reliable.

The impact of not cleaning data can be significant. Studies suggest that companies could lose 15% to 25% of their revenue due to poor data quality. Moreover, Gartner reports that poor data quality can result in around $15 million of losses per year for some businesses. This shows just how critical high-quality data is for a company's bottom line. Because the consequences of unclean data are so severe, data cleansing is not just a one-time fix—it is an ongoing part of maintaining good data hygiene.

Regularly cleaning your data ensures that it remains accurate, which helps maintain operational efficiency and makes analytics and decision-making processes more reliable. In short, regular data cleansing services are the best practice for any data-driven organization looking to maintain and harness the power of their data effectively.

Data cleansing is really crucial for businesses because it directly impacts the accuracy and reliability of the data they rely on for making important decisions. Clean data is essential for several reasons, all of which contribute to the overall health and efficiency of an organization.

Firstly, clean data supports better decision-making. With accurate, error-free data, executives and managers can make informed choices that are more likely to lead to successful outcomes. For example, a study by Experian found that U.S. organizations believe 32% of their data is inaccurate, which can lead to poor decisions and financial losses.

Efficiency is another major benefit of data cleansing services. When data is free from inaccuracies, employees spend less time correcting errors and more time on strategic tasks. This not only saves money but also speeds up operations, as teams are not bogged down by data-related issues.

Furthermore, clean data helps in building stronger customer relationships. Accurate information allows for more personalized and effective communications, which can improve customer satisfaction and loyalty. A report by the Direct Marketing Association indicated that targeted communications, made possible by clean data, can increase ROI by up to 20%.

From a financial perspective, clean data is also linked to increased revenue. Businesses with cleaner databases can target their marketing efforts more effectively, reducing waste and increasing the likelihood of converting leads into sales. Additionally, clean data is crucial for compliance with various data protection regulations, which can help avoid hefty fines and reputational damage.

Overall, data cleansing services are a fundamental part of maintaining a reliable, efficient, and compliant business operation!

The frequency with which data cleansing services should be performed can vary widely depending on several factors such as the nature of the business, the volume and velocity of data acquisition, and how critical accurate data is to daily operations. Here are some general guidelines:

  • Nature of the Data

If the data in question changes frequently or is highly dynamic, more frequent cleansing might be necessary. For example, customer contact information in industries like retail or services may need regular updates to address changes like moves, name changes, or other life events.

  • Business Requirements

Businesses that rely heavily on data for daily decisions, such as those in finance, healthcare, or logistics, might need to cleanse data more frequently to maintain high standards of accuracy and reliability.

  • Regulatory Compliance

For industries regulated by data governance standards (like finance or healthcare), compliance might dictate the frequency of data cleansing services. These industries often require that data be not only accurate but also audited regularly to ensure it meets regulatory requirements.

  • Data Volume and Growth

Companies that handle large volumes of data or see rapid growth in data might benefit from more frequent data cleansing services. As data accumulates, the likelihood of errors and inconsistencies also increases.

  • Previous Data Quality Issues

If an organization has experienced issues related to data quality in the past, it might be wise to increase the frequency of data cleansing services to prevent future problems.

Typically, a good practice for many businesses is to perform a thorough data cleansing at least once a year.

However, for environments where data is critical to daily operations, conducting data cleansing services on a quarterly basis is advisable. Additionally, it is often beneficial to incorporate ongoing data quality checks and balances into the daily data handling processes to continuously catch and correct issues as they arise, reducing the burden on periodic major cleanses.

Data cleansing services involve a variety of techniques aimed at improving data quality. Now, take a glance at some key data cleansing techniques that are widely used:

  • Data Auditing

This technique involves a thorough examination of the data using both statistical methods and database queries to uncover inconsistencies and anomalies. It is about understanding not just what errors are present, but why they might be occurring.

This could involve analyzing patterns of errors or unusual data entries that deviate from expected norms, which can help pinpoint operational or technical issues affecting data quality.

  • Workflow Specification

Once data issues are identified, defining a detailed workflow is essential. This step involves outlining the specific tasks needed to cleanse the data, choosing the right tools and methods for each task, and determining the sequence of operations. It is like setting up a roadmap that will guide the data cleansing services that guarantees all steps are clear and systematically organized.

  • Data Standardization

Data coming from various sources often varies in format, which can create issues in storage, retrieval, and analysis. Standardization involves modifying data to a uniform format, making it consistent across the dataset.

This could involve converting dates to a single format, standardizing text entries (like addresses or names), and converting measurements to a single unit system. This uniformity makes it easier to aggregate, compare, and analyze data.

  • Duplicate Removal

Duplicate data can skew analysis and lead to incorrect conclusions. Removing duplicates involves identifying and eliminating repeated data entries. This is done using matching algorithms that can detect both exact duplicates and near-duplicates (records that are almost identical but may have minor differences like typos). The process helps in maintaining a single, accurate record for each data point.

  • Error Localization and Correction

This step focuses on finding exactly where errors occur and applying corrections. Errors might be simple input mistakes, such as typos or wrong date entries, or more complex issues like misplaced data due to incorrect field mappings. Localizing errors may involve automated checks, like spell checkers for text data or formula-based checks for numerical data, followed by manual review and correction where necessary.

  • Data Validation

After data cleansing services, data needs to be validated against predefined rules and constraints. This includes verifying that data types are correct (e.g., dates appearing as dates), checking if data falls within acceptable ranges (e.g., age values that are reasonable), and confirming that related data fields make logical sense together (e.g., a patient’s date of discharge should not precede the date of admission).

  • Data Enrichment

Enriching data means improving it with additional data from external sources to fill gaps or update information. This might involve adding demographic information to customer records, updating old contact information, or integrating social media data to provide deeper insights into customer preferences.

  • Dealing with Missing Data

Missing data is a common issue that can affect the completeness and accuracy of analyses. Approaches to handling missing data include imputation (where missing values are replaced with substituted values based on other known data), and deciding when it might be more appropriate to exclude data points entirely if the missing data compromises the dataset’s integrity.

The security of data during the data cleansing services involvement is an extremely important factor that implies a series of carefully implemented measures to protect data from unauthorized access, corruption, or loss.

One of the most effective ways to protect data is through strict access control. By limiting access to only those individuals who need it to perform their job functions, you minimize the risk of accidental data breaches. This is typically managed through role-based access controls, which guarantee that only authorized users can view, modify, or interact with the data, supported by strong authentication measures to verify user identities.

Encryption is another crucial method for protecting data. By encrypting data both at rest and in transit, you can stay calm so that even if data is intercepted, it remains unreadable without the appropriate decryption keys. Such an approach is especially important when data is being moved from one system to another during the data cleansing services.

Regular monitoring of data access and usage also play an important role in data security. It involves tracking who accesses the data and what changes they make, allowing for a detailed review trail that can identify potential security breaches or non-compliant actions. According to a report by IBM, the average time to identify a breach in recent years was 207 days. Regular monitoring can help reduce this time significantly, mitigating potential damage.

Data integrity checks are also important to know that data has not been altered in an unauthorized manner. It can concern checksums, hash functions, or even redundant data storage to compare copies against each other for any discrepancies.

Finally, it is crucial to consider the physical security of the servers and devices, where data is stored. This includes secure facilities that are monitored with surveillance cameras and have restricted access to authorized personnel only.

In practice, a healthcare provider might employ all these security measures to protect sensitive patient information during data cleansing services, guaranteeing compliance with regulations like HIPAA in the U.S., which dictates stringent data security practices to protect patient information.

By integrating these security practices, organizations can protect their data effectively during the data cleansing services process, maintaining trust and complying with applicable data protection regulations.



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